1. Have an Unexpired, Government issued, Photo ID available. State Issued Drivers or ID, Military ID or U.S. Passport.

(a copy or photograph of ID is not permitted)

2. All individuals on documents to be notarized are to be present at signing.

3. Document(s) to be notarized are prepared, printed &

assembled with no blanks. Name on document is required to match the name on ID. Signature(s), Date & Notarial Certificate area left blank

4. Signer is awake & aware, is not mentally impaired, understands document to be signed.

5. Credible witnesses (if needed) They will be required to present unexpired, government issued, photo ID, & give their ID information to the notary to record & sign the journal.

Government issued identification: It must include the following information: The signers photograph, signature, identifying number, expiration date & a physical description that includes: height, weight, color of hair and color of eyes.

(A photograph or copy of an ID is not permitted.)

ONE of the following is required.

• An unexpired Driver’s License or State Issued Identification card issued by a State or Territory of the United States.

• An unexpired United States Passport issued by the United States Department of State.

• An unexpired United States Military Identification Card that is issued by any branch of the United States Armed Forces.

• Inmate identification card issued by the Department of Corrections & Rehabilitation, if the signer is in custody.

• Any other unexpired identification card that is issued by the United States Government or a State or Tribal Government that contains the individuals photograph, signature, a physical description & Identifying number.

If you do not have acceptable, unexpired identification, you may be identified by either one or two credible identifying witnesses who must produce acceptable, government issued ID.

The credible witness(es) may not have an interest in document to be signed, related to by blood or marriage, or be named in the document.

Two credible identifying witnesses are required if neither of them are personally known by the Notary.

The credible witnesses must personally know you and take an oath attesting to your identity, have valid, unexpired, government issued, photo ID, have their ID verified & will be required to sign the notaries' journal.

If you have had a recent name change due to marriage, divorce, adoption or other circumstances, we strongly recommend updating your ID prior to requesting notarization, unless the name on the document matches the name on your ID.

Very important: In the event you are closing on a loan, please note that most lenders will require the first and last name to be an exact match to your ID prior to funding the loan.

1. Contact the entity or legal advisor requesting document to find out which notarial certificate is required.

2. The signer can choose which certificate, however, if the wrong notary certificate is chosen for the document being notarized, it may render the document invalid.

Acknowledgements An acknowledgement is used to verify the identity of the signer and to confirm that they signed the document. They are not swearing to the truthfulness or validity of the document, they are simply acknowledging that they signed the document. Jurats A jurat is used when the signer is swearing to the content of the document. The notary must administer an oath or affirmation to the signer in order to complete the jurat. A jurat also requires that the signer signs in the presence of the notary. It is possible to glean this information from the jurat certificate its self. The wording states “Subscribed and sworn to before me…” – subscribed meaning “signed” and sworn meaning that an oral oath or affirmation was given. “Before me” means that both were done in the presence of the notary public.

While it is important for a notary to understand the difference between the two, Michigan & Ohio notaries public are not allowed to determine which type of certificate a signer uses. To do so would be considered practicing law without a license. A Notary can only ask the signer which form they prefer; if they don't know, the notary will refer them to the originator of the document for an answer. It is the responsibility of the person(s) requesting the notarization to choose which notarial certificate is needed.

Yes, we can provide witnesses for your notarization/signing. A minimum of 24 hours notice is required. There will be additional charge(s) for each witness provided.

Monday - Friday 9:00 am - 5:00 pm by appointment.

After hours, urgent/emergency, weekend, & holiday appointments are available by appointment, based on availability.

(Additional service fees will apply)

Yes!

We are happy to announce we have opened a new office in the west Toledo/Trilby area!

Our phone number is 419-855-2495

3740 W. Alexis Road Toledo, OH 43623. Ste. #110

We are located inside Compassion at Calvary Church

Please use the East Entrance ( Offices ) and use the marked doorbell on left.

First Suite on left # 110.

Appointments are required.

We travel to clients as well! Someone may not be in the office if an appointment is not prescheduled.

Thanks!

Yes,

We do not offer walk -in services without an appointment. Our notaries also travel to clients and may not be in offices without a pre-scheduled appointment. Please call or text to set. 419-855-2495.

All notarization services are by appointment only.

Yes, in most instances we have daily availability for emergency/urgent notary services. (2 hours or less notice).

Please call or text to schedule an appointment. 419-855-2495

After hours, nights, weekend & holiday requests are based on availability with an appointment.

We accept Cash & PayPal- through our website.

Our notaries do not carry cash or change.

Please have correct amount available.

No checks or billing for services.

A Notary’s duty is to confirm and verify the true identity of a person signing an important document, as well as their willingness to sign without duress or intimidation, and their awareness of the contents of the document or transaction.

​Commissioned Notary Public since 2003

​Southern Ohio College

Associates Degree - Nursing 2005

National Notary Association

Loan Signing Agent Certification

Ohio Notary Services

Notary Education - Certification

Pavaso

Mobile Notary Certification

Commissioned In Ohio & Michigan​

Surety Bonded

Errors & Omissions Insured

Background Screened (BCI) & Fingerprinted

​GLBA Compliance Certified

​HIPPA Trained & Certified

Affiliations/Memberships​​​

​American Association of Notaries

Sharp Seal Notaries carry clip boards, oversized pens, magnification implements, signature assistance cards & thumbprint ink to assist our patients/clients with the notarization process. All of our training and certifications are carried with our notaries and can be viewed by our clients.

Yes.

The following are some circumstances, per Ohio & Michigan Laws, under which a Notary has the right to refuse to notarize:

• The signer does not appear before the notary public.

• If the document signer(s) is unable to produce acceptable, unexpired, government issued, photo identification.

• If the document signer is unable to produce credible identifying witnesses with acceptable, unexpired government issued, photo ID.

• If the document is incomplete or contains blank spaces.

• If the document does not provide notarial wording or correct notarial certificate and the signer is unable provide instructions as such.

• If the Notary is uncertain of a signer’s willingness, mental awareness or has cause to suspect fraud.

• The signer is unwilling to swear or affirm to the contents of the document when requesting a jurat certificate.

• The notary public does not have his or her notary seal available at the time an act is requested.

• The signer requests the notary to certify a copy of a vital record.

• The notary is unavailable for reasons such as the act needs to be performed on a holiday, the notary is ill, or the notary is requested to travel to another location to perform the act.

No.

Notaries are not responsible for the truth, accuracy, completeness or legality of documents they notarize.

No.

This is for the safety of the consumer. A Notary Public is not an attorney, they are not permitted by law to assist a signer to draft, prepare or fill-in documents.

No. I-9 forms cannot, by law, be notarized. A notary can only assist the client with Identification verification & filling out section 2 of the I-9 form as an authorized representative.

Acceptable documents for ID verification by a notary can be found here.

A copy or photograph of an acceptable document is not permitted.

Originals must be presented for form to be completed by a notary public.

Need an 1-9 form, click here to download & print.

NO. Don't remove the staple from the document!

If the staple is removed (whether your documents came stapled or I have stapled a form to the signature page), you risk a third party refusing to accept the document, as it may appear that the document has been tampered with.

If you need to copy document, copy with staple intact.

Yes!

We travel to hospitals, care facilities, rehab, nursing home, hospice, etc.

There are items that will need to be reviewed before a successful notarization.

Click here for a free hospital readiness checklist.

If you are in an emergency situation: IE: Hospital/facility, check with your hospital or facilities social worker, they might be able to direct you to the documents you need.

A Loan Signing Agent is a Notary with specialized training in handling and notarizing loan documents. They are hired as an independent contractor to guarantee that the borrower signs, notarize, & returns real estate loan paperwork properly & on time.

Sharp Seal Notaries are credentialed through the National Notary Association - as Loan Signing Agents.

Accreditation - NNA

Certified

Background Checked & Fingerprinted

Bonded & Insured

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