Experienced & Reliable: Trusted by families and healthcare professionals to handle sensitive documents with precision and care.
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Experienced: Our notary has 22 years of notary experience, an extensive Nursing background & is HIPPA Trained & Certified.
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Educated: College Degreed, Certified, BCI Background checked & Fingerprinted, Bonded & Insured.
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Convenient & Mobile: We come directly to the hospital or care facility, ensuring minimal disruption to patients and their families.
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Secure & Confidential: Your documents and personal information are handled with the highest level of professionalism and privacy.
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Available for Emergency Appointments:
We accommodate urgent requests for hospital notarizations, including after-hours, weekend & holiday services.
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Carry special items for the medical clients:
We carry clip boards, magnifying items, signature assistance cards, oversized pens & thumbprint ink to assist the patient with the notarial process.
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Hospital Notarizations
How do I prepare for a hospital appointment?
7 Steps for a Successful Hospital Signing:
Step 1: Check Patient/Signer Has an Unexpired & Acceptable Form of ID: At the notary appointment, the patient/signer(s) needs to produce Unexpired, Government Issued, Photo Identification. A Copy or photograph of ID is not permitted.
Step 2: A. Prepare & Assemble Documents: Please have all documents requiring notarization prepared & assembled, before notary arrival.
Please do not sign, date, or fill out notarial certificate portion of the document.
B. Check that document(s) matches the patient/signer ID:
C. Check their Requirements for signing: Some documents require additional witnesses.
Step 3: Determine Mental Ability to Sign: For a successful notary appointment, the patient/signer will need to be awake, alert & aware of documents that they are signing. The patient/signer cannot be under the influence of any mind altering substances such as: anesthesia, alcohol, marijuana or mind altering medications. By law, notarization can be refused for any patient/signer that appears to be mentally unsound, incapacitated or unduly pressured. Mind altering medications etc., must be withheld 1 hour minimum, prior to notary arrival.
Step 4 : Determine Physical Ability to Sign: The patient/signer will need to be able to independently sign the document. Unsteady or "messy" signatures due to the effects of a patients medical condition can be notarized. If the patient is physically unable to sign their name, due to medical condition or weakened state, they can independently sign their name with an X or just a mark. This mark may require credible witnesses.
Step 5: Determine if Credible Witnesses are needed: Please read your document to determine whether or not you will need additional witness(es). Have any witnesses present and ready to produce valid ID before the notary arrives. The notary is unable to act as one of these witnesses. The notary will have to verify ID, record the witness(s) via a journal & obtain signature from each. Important notes:
A - In most instances credible witnesses cannot be related to by blood or marriage, benefit from or named in the documents(s) being signed.
B - Many facilities have policies that prohibit staff from acting as credible witnesses due to liability concerns. It is your obligation to find & provide additional credible witnesses (if needed). If you are unable to secure credible witnesses, we can provide them.
A 24 hours minimum advanced notice is needed in most instances. Additional fees apply.
Step 6: Book Your Notary Appointment: Please Read Terms of Service & Obligation of Legal Notice below* : Once you have reviewed the steps above, please book a mobile notary appointment by calling 419-855-2495 or by Email Sharpseal@proton.me
Step 7. Set the patient/signer up for success: Make sure the patient/signer is comfortable & has any personal items readily available to them to ease the process of notarization: Identification, eye glasses, hearing aids, dentures, purse/wallet. For bedridden clients, we can come directly to the bedside. Make copies, give to person or entity requesting documents, keep originals in a safe place.
*For Your Safety Please read - Disclaimer, Waiver & LEGAL OBLIGATION:
The notary is not an attorney. By law, I/we cannot advise, answer document questions, direct or guide you in any way regarding how to fill out or prepare, or alter documents or forms.
It is our duty to establish identity and ability/willingness to sign. We, by law, are unable to notarize blank documents, and we are not responsible for the use or misuse of documents nor are we responsible for documents that are filled out incorrectly including documents that may be unusable by the party(s) requesting the documents. These successful steps for signing are based on Secretary of States laws regarding notarizations.
If you have any questions regarding a document’s meaning, application, preparation, legal consequences, etc., you will need to consult an attorney or the person or entity requesting the document.
Free Printable Copy of 7 successful steps
Do you still have questions? Check out our FAQ section for Hospitals/Care Facilities by clicking here.
Effortless Legal Document Notarization During Your Hospital Stay
At Sharp Seal Notary, LLC, we offer convenient notary services to patients and their families within the hospital setting. As a hospital notary, we understand the importance of having important legal documents signed and notarized just right in time. Thus, our services are provided on-site at the hospital. Our service can make it easier for you to complete your legal paperwork while you focus on your health or your loved one.
Why Mobile Hospital Notary Services Are Essential
Patients in hospitals often face limited mobility or may be confined to their rooms, making it difficult or impossible to visit a traditional notary office. Legal documents sometimes require urgent notarization during medical emergencies, and the stress of a hospital stay can make traveling for notarization even more challenging. Our mobile hospital notary services address these unique needs by bringing professional notaries directly to you, ensuring that important legal paperwork is handled promptly and conveniently. We work closely with hospital staff to ensure smooth access and strict compliance with all healthcare and privacy regulations. This collaboration guarantees that your notarization process is safe, secure, and respects your confidentiality while meeting all necessary legal requirements.
Compliance, Security & Safety
Our notaries adhere strictly to all state notary laws as well as healthcare privacy laws, such as HIPAA, to protect your sensitive information. We also follow hospital safety protocols by using personal protective equipment (PPE), practicing sanitization, and maintaining social distancing during every appointment.
Transparent Pricing and Payment Information
We believe in clear and upfront communication about costs. Our hospital’s notary fees are competitive and vary depending on document complexity, location, and urgency of the appointment. Emergency or after-hours services may incur additional fees. We accept multiple payment methods for your convenience, and our team will provide a full pricing quote before your appointment.
Trust, Confidentiality, and Support
At Sharp Seal Notary, LLC, your privacy is our priority. We uphold strict confidentiality standards and handle all documents with the utmost care and professionalism. You can trust us to support you during challenging medical situations by making the notarization process as easy, reliable, and stress-free as possible.
In times of urgency, every moment counts. That’s why we offer round-the-clock notary services, available day or night. Whether it’s a last-minute document or a pressing need, we’re ready to respond swiftly and professionally. Don’t waste time waiting —Contact Us anytime, and we’ll ensure your documents are notarized accurately and promptly. Your health and your loved ones are the priority, and we’re here to make the notary process as easy and efficient as possible. For quick answers, check out our FAQ page or visit our Blog for detailed insights and articles on notary services. We are dedicated to making the notarization process as smooth as possible in your time of need. We will meet you at any hospital location – whether it’s the emergency room, ICU, or a private room – and ensure that your important documents are processed quickly, allowing you to focus on your health and loved ones.