Experienced & Reliable: Trusted by families and healthcare professionals to handle sensitive documents with precision and care.
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Experienced: Our notary has 22 years of notary experience, an extensive Nursing background & is HIPPA Certified.
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Educated: College Degreed, Certified, BCI Background checked & Fingerprinted, Bonded & Insured.
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Convenient & Mobile: We come directly to the hospital or care facility, ensuring minimal disruption to patients and their families.
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Secure & Confidential: Your documents and personal information are handled with the highest level of professionalism and privacy.
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Available for Emergency Appointments:
We accommodate urgent requests for hospital notarizations, including after-hours, weekend & holiday services.
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Carry special items for the medical patients:
We carry clip boards, magnifying items, oversized pens & thumbprint ink to assist the patient with the notarial process.
Need important legal documents? Not sure where to start?
Click Here- Affiliate link.
How do I prepare for a hospital appointment?
7 Steps for a Successful Hospital Signing:
Step 1: Check Patient/Signer Has an Unexpired & Acceptable Form of ID: At the notary appointment, the patient/signer(s) needs to produce Unexpired, Government Issued, Photo Identification. A Copy or photograph of ID is not permitted.
Step 2: A. Prepare & Assemble Documents: Please have all documents requiring notarization prepared & assembled, before notary arrival.
Please do not sign, date, or fill out notarial certificate portion of the document.
B. Check that document(s) matches the patient/signer ID:
C. Check their Requirements for signing: Some documents require additional witnesses.
Step 3: Determine Mental Ability to Sign: For a successful notary appointment, the patient/signer will need to be awake, alert & aware of documents that they are signing. The patient/signer cannot be under the influence of any mind altering substances such as: anesthesia, alcohol, marijuana or mind altering medications. By law, notarization can be refused for any patient/signer that appears to be mentally unsound, incapacitated or unduly pressured. Mind altering medications etc., must be withheld 1 hour minimum, prior to notary arrival.
Step 4 : Determine Physical Ability to Sign: The patient/signer will need to be able to independently sign the document. Unsteady or "messy" signatures due to the effects of a patients medical condition can be notarized. If the patient is physically unable to sign their name, due to medical condition or weakened state, they can independently sign their name with an X or just a mark. This mark may require credible witnesses.
Step 5: Determine if Credible Witnesses are needed: Please read your document to determine whether or not you will need additional witness(es). Have any witnesses present and ready to produce valid ID before the notary arrives. The notary is unable to act as one of these witnesses. The notary will have to verify ID, record the witness(s) via a journal & obtain signature from each. Important notes:
A - In most instances credible witnesses cannot be related to by blood or marriage, benefit from or named in the documents(s) being signed.
B - Many facilities have policies that prohibit staff from acting as credible witnesses due to liability concerns. It is your obligation to find & provide additional credible witnesses (if needed). If you are unable to secure credible witnesses, we can provide them.
A 24 hours minimum advanced notice is needed in most instances. Additional fees apply.
Step 6: Book Your Notary Appointment: Please Read Terms of Service & Obligation of Legal Notice below* : Once you have reviewed the steps above, please book a mobile notary appointment by calling 419-792-5525 or by Email Sharpseal@proton.me
Step 7. Set the patient/signer up for success: Make sure the patient/signer is comfortable & has any personal items readily available to them to ease the process of notarization: Identification, eye glasses, hearing aids, dentures, purse/wallet. For bedridden clients, we can come directly to the bedside. Make copies, give to person or entity requesting documents, keep originals in a safe place.
*For Your Safety Please read - Disclaimer, Waiver & LEGAL OBLIGATION:
The notary is not an attorney. By law, I/we cannot advise, answer document questions, direct or guide you in any way regarding how to fill out or prepare, or alter documents or forms.
It is our duty to establish identity and ability/willingness to sign. We, by law, are unable to notarize blank documents, and we are not responsible for the use or misuse of documents nor are we responsible for documents that are filled out incorrectly including documents that may be unusable by the party(s) requesting the documents. These successful steps for signing are based on Secretary of States laws regarding notarizations.
If you have any questions regarding a document’s meaning, application, preparation, legal consequences, etc., you will need to consult an attorney or the person or entity requesting the document.
Free Printable Copy of 7 successful steps
Still have questions or concerns? Check our FAQ section or give us a call, text or email!
Common Documents Notarized in Hospital
We specialize in notarizing the following healthcare-related documents:
Healthcare & Legal Documents:
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Advance Healthcare Directive (Living Will) – Specifies medical preferences if the patient cannot communicate.
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Power of Attorney for Healthcare – Appoints a trusted individual to make medical decisions on the patient's behalf.
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Durable Power of Attorney – Grants authority to manage financial and legal matters if the signer becomes incapacitated.
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Do Not Resuscitate (DNR) Order – Ensures legal recognition of a patient's request not to receive CPR.
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HIPAA Authorization – Grants permission to share medical records with designated individuals.
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Medical Records Release – Authorizes the transfer of medical records.
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Consent to Surgery or Medical Treatment – Allows a designated individual to approve medical procedures if the patient is unable to do so.
Estate & Financial Documents:
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Guardianship Papers – Appoints a legal guardian for an incapacitated individual.
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Wills & Testaments – Ensures a patient’s estate is handled according to their wishes.
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Trust Documents – Establishes a legal entity to manage assets.
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Affidavits – Sworn statements required for legal or medical purposes.
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Beneficiary Designation Forms – Designates beneficiaries for financial assets such as life insurance or retirement accounts.
How to Book an Appointment
Booking a hospital or emergency notary appointment is simple:
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A pre-scheduled appointment is needed to reserve a time slot for a notary. Call/Text 419-792-5525 Email: SharpSeal@proton.me, or use the Contact Form to discuss your needs.
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Confirm Document Requirements: Ensure that all necessary documents are prepared before the appointment & match the signer's ID.
Need documents, click here for more information about documents. Affiliate link.
3. Gather witnesses ( if needed) Check their eligibility to sign.
Schedule a Visit: We’ll arrange a time that works best for the patient and their family.
4. Provide Valid ID: The signer must present a valid government-issued ID at the time of notarization.
For urgent or emergency requests, same-day,
after-hours and weekend appointments are often available.